THE GATEWAY REGIONAL SCHOOL DISTRICT

WEB PAGE GUIDELINES AND PROCEEDURES

District Web Committee

The district will have a Web Committee of at least three members, including one building administrator, to create and monitor Internet publications. This committee is responsible for gathering information and overseeing the development and creation of school Web pages.

Content Standards

Each school principal is responsible for any web pages produced on school facilities that represent said school. The principal may designate one or more webmasters at the school to compose and update web pages. Web pages should be accurate and appropriate. No school pages are to be posted without the sanction of the principal or webmasters at the school.

Technical Standards

Each Web page added to the district Web site(s) must contain certain elements which will provide general consistency for district Web pages.

1. The start page of your web site MUST be named index.html in order for it to work properly.

2. At the bottom of the Web page, there must be an indication of the date of the last update to that page and the name or initials of the person(s) responsible for the page or update. It shall be that person's responsibility to keep the Web page current.

3. At the bottom of the Web page, there must be a link that returns the user to the appropriate point(s) in the district Web pages. A template will be available for all users.

4. Additional consistency standards will be developed by the district as the need arises.

5. All Web pages must be submitted to the building technology representative or the district Web Specialist for review prior to their placement on the district server(s).

6. No computers other than the assigned building Web servers shall be configured as Web/FTP servers.

7. Users must exhibit care when creating Web pages with extensive tiled backgrounds or large graphics. Such files require extensive download time, are frustrating for modem users, and slow down the file servers. As a general rule, a Web page should not take longer than one minute to download over a 14.4K modem connection. Graphics files shall be under 100K in size unless a special situation exists that requires a larger graphic.

8. The authorized teacher who is publishing the final Web page(s) for herself or himself, or for a student, will edit and test the page(s) for accuracy of links, and check for conformance with standards outlined in this policy.

9. Web pages may not contain links to other Web pages not yet completed. If additional pages are anticipated, but not yet developed, the text that will provide such a link should be included. However, the actual link to said page(s) may not be made until the final page is actually in place on the district server(s).

10. All Web pages must be given names, which clearly identify them. The names of all documents shall coincide with current Computer Services' naming practices and structures.

11. Any graphics, sounds, or video used on Web pages must conform to the format currently approved by the district.

12. Web pages may not contain any student e-mail address links.

13. Password-protected pages are NOT allowed.

14. Final decisions regarding active Web pages will rest with the district Web Specialist.